|MB has completed the event application and will send to the Council (sent 19th May and automatic response received). Risk Assessments have been completed and previous insurance is still in place.
MS is nominated First Aider for minor incidents and an ambulance would be
requested for other incidents.
MB is the volunteer for Health and Safety
Tables, chairs and other items usually transported by TW will be collected and
delivered to the park by Cllr Taylor
Printing costs have increased for the leaflets now £96, all agreed to go ahead.
EO will invite Ward Councillors, Safer Neighbourhood Team and Parks Police, Sarah
Fowler, Mark Dalzell and Phil Quirk, Kevin Burke and Lily Bande (previous
EO will request that grass is cut, including the bank, prior to the event.
MS will invite 8th Cheam Scouts (cannot attend, own AGM & BBQ that day).
MS/MB will speak to Vickie re craft table (waiting for response after she has
MB spoke to Maureen about electricity supply for the day – all ok
MS will ask Louise from Yourspace to help (cannot, as helping at a fair in Banstead on the day) and confirmed Dianne will make cake and help MS on cake stall.
EO will provide clipboard and pens and donations sign and bowl.
List of items and people who will bring them: –
Tea, coffee, sugar cakes and fresh fruit MS
Cake EO, LS, others
Soft drinks, water EH
Food tables, cloths, clips, plastic gloves, serving forks TW via L Taylor
Gazebos AH, TW, MS (help need to dismantle and move)
Seating tables and chairs AH, CB, TW and all
Banners on railings MB
Cups for tea, coffee and squash, plates and bowls (TW via LT)
Short football goals etc TW via LT
Croquet TW or Davies family
Short cricket Davies family